Job Description

Title: Executive Administrative Assistant-5-15912-1

Duration: 12 Months Contract

Location: 240 Dividend Dr, Coppell, TX

Korean is Must.

Pay Rate: $40/hr. on W2

Client: Samsung

Top 3 Skills

• Advanced Organizational Skills: Proficiency in managing complex schedules, coordinating meetings, and handling multiple tasks efficiently to support executive-level operations.
• Strong Communication Skills: Ability to communicate effectively with diverse stakeholders, including executives, team members, and external partners, ensuring clarity and professionalism in all interactions.
• Technical Proficiency: Expertise in using office software (e.g., Microsoft Office Suite) and familiarity with administrative tools and systems to streamline workflows and enhance productivity.

JD Summary:

• This position plays a critical role in supporting senior executives by managing complex administrative tasks, coordinating high-level meetings, and ensuring seamless communication across teams. 
• It requires exceptional organizational skills, strong interpersonal abilities, and technical proficiency to handle diverse responsibilities effectively. 
• The ideal candidate will excel in a fast-paced environment, demonstrating the ability to anticipate needs, prioritize tasks, and maintain confidentiality while delivering high-quality support to leadership .

Job Responsibilities:

• Executive Support: Provide comprehensive administrative support to senior executives, including managing schedules, coordinating travel arrangements, and preparing meeting materials.
• Meeting Coordination: Organize and facilitate high-level meetings, ensuring all logistics are handled efficiently and follow-up actions are communicated promptly.
• Document Management: Prepare, review, and manage confidential documents, reports, and presentations to ensure accuracy and professionalism.
• Communication: Serve as a liaison between executives and internal/external stakeholders, handling correspondence and ensuring clear and effective communication.
• Project Assistance: Support cross-functional projects by assisting with planning, tracking progress, and ensuring timely delivery of deliverables.
• Process Improvement: Identify opportunities to streamline administrative processes and implement solutions to enhance efficiency and productivity.
• Confidentiality: Maintain the highest level of confidentiality for sensitive information and executive communications.
• Facility/Emergency Coordinator at the Coppell location: managing seating charts, Outlook emails/contacts, parking spaces, and conference/meeting room reservations, including A/V setups and room allocations based on project needs. Acts as a liaison or gatekeeper for location/facility/warehouse/office/landlord-related issues involving multiple stakeholders at the Coppell site.
• Others: Supports mail-room services, floral arrangements, and office supply orders in collaboration with the GA team specifically for the Coppell location.  

Skills:

• Advanced Organizational Skills: Ability to manage complex schedules, prioritize tasks, and handle multiple responsibilities efficiently.
• Strong Communication Skills: Excellent written and verbal communication skills for interacting with executives, team members, and external stakeholders.
• Technical Proficiency: Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with administrative tools and systems.
• Attention to Detail: High level of accuracy in preparing documents, reports, and presentations.
• Time Management: Strong ability to meet deadlines and manage competing priorities in a fast-paced environment.
• Confidentiality: Proven track record of maintaining confidentiality for sensitive information and executive communications.
• Cultural Awareness: Proficiency in both English and Korean for effective communication with headquarters and international teams.
• Adaptability: Flexibility to adjust to changing priorities and work independently or as part of a team.

Education/Experience:

• Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
• Alternatively, a high school diploma with extensive administrative experience may be considered.
• Minimum of 5-7 years of experience in administrative or executive assistant roles.
• Proven track record of supporting senior-level executives in a corporate or professional setting.
• Experience in managing complex administrative tasks and coordinating high-level meetings.
• Proficient bilingual preferred (English/Korean), as the role involves frequent corresponding with HQ.

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