Job Description
Job Title: Office Manager - LA
About Us
ZEALOT is an award-winning creative advertising agency, crafting bold print, AV, digital, and branding campaigns that captivate global audiences. We blend artistry and strategy to elevate the biggest brands in film, streaming, and television.
At ZEALOT, we value diverse perspectives and foster an inclusive environment where all team members can thrive. We're committed to nurturing talent and providing growth opportunities for those who demonstrate passion, dedication, and a pursuit of excellence.
Job Description
ZEALOT is seeking a highly organized and proactive Office Manager to oversee the daily operations of the Los Angeles office and ensure a productive, well-maintained work environment. The ideal candidate will be a skilled multitasker who can handle administrative responsibilities, facilities management, support staff needs and creates a welcoming and professional office environment.
Key Responsibilities
- Manage day-to-day office operations
- Opening the office each morning: Disarming the alarm system and prepping for the space for the day.
- Sit at reception and greet staff, sign-in any visitors and ensure they have signed an NDA.
- Answer and direct phone calls for office.
- Manage weekly food & grocery orders, including but not limited to:
- Office groceries & supplies
- Catered lunches on Tuesdays
- Wednesday morning bagels
- Facilities Management
- Develop and maintain a working relationship with building management, Jamison.
- Act as the point of contact for all facility needs with Jamison and external vendors.
- Lead the planning for internal social events and team activities, working with the ZEALOT Culture Committee and Head of Operations.
- Serve as the primary point of contact for employee questions and office-related issues
- Support onboarding/offboarding process for new employees in conjunction with the IT/Operations team + Human Resources.
- Process and reconcile operational expenses.
- Assist and support the production team for client gifts.
- Jump in wherever needed to support the team, every day is a little different!
Qualifications
- 3+ years of experience in facilities management or administrative roles.
- Highly organized, detail-oriented, reliable.
- Experience with budget management and vendor relationships
- Event planning and coordination experience.
- Proactive, positive and team-oriented attitude.
- Problem-solving mindset with attention to detail and a strong ability to take initiative to get things done.
- Ability to handle sensitive information with discretion.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Slack, Google Suite.
Additional Information:
- Reports to: Head of Operations
- Regular business hours are Mon-Fri 10am to 7pm. However, this shift requires hours of 9:00am-6:00pm.
- You must be able to work onsite in the office to be considered for this job.
- Ability to work overtime and weekends on occasion, when necessary.
Salary Range: $26.44/hour ($55,000.00 annualized) based on experience
Job Tags
Full time, Work at office, Shift work, Weekend work, Day shift,