Job Description

We are a rapidly growing construction company looking for a highly organized Bilingual Office Manager to take charge of our financial and administrative operations. We need a "business backbone"—someone who is strong with numbers, understands small business accounting, and can handle the day-to-day administrative chaos so we can focus on the field work.

While construction experience is a plus, it is not required. What is required is a strong background in accounting/bookkeeping, fluency in Spanish, and the ability to manage the financial health of a small business.

Core Responsibilities (Financial & Accounting):

• Full-Cycle Bookkeeping: Manage all daily financial transactions in QuickBooks with high accuracy.
• Accounts Receivable: Create and send invoices to clients immediately upon job completion and aggressively follow up on past-due accounts.
• Accounts Payable: Manage vendor relationships, organize bills, and ensure suppliers/subcontractors are paid on time.
• Tax & Compliance Support: Handle sales tax filings, organize financial records for year-end tax preparation, and ensure business licenses/insurance are up to date.
• Payroll Management: Process weekly time cards for employees and manage payroll distribution.

Administrative & Business Support:

• Bilingual Communication: Serve as the bridge between the office and our field staff. You must be able to read, write, and speak both English and Spanish fluently.
• Customer & Vendor Relations: Act as the primary point of contact for incoming calls, emails, and texts. You will handle client inquiries and negotiate with vendors for materials.
• General Operations: Assist ownership with high-level administrative tasks, scheduling, and office organization to ensure the business runs efficiently.

Requirements:

• Language: Fluent in English and Spanish (Written & Verbal) is MANDATORY .
• Experience: Proven experience in Bookkeeping, Accounting, or Office Management (2+ years preferred).
• Software: Proficiency in QuickBooks is required.
• Skills: Strong understanding of taxes, invoicing, and profit/loss tracking.
• Nice to Have: Experience in the construction industry is a bonus, but not required if you are a fast learner.

Who You Are: You are a problem solver who loves spreadsheets and organization. You are not afraid to pick up the phone to collect a payment or sort out a billing issue with a vendor. You are looking for a long-term position where you can help a small business grow.

To Apply: Please submit your resume and a brief cover letter explaining your experience with QuickBooks and bilingual work environments.

About SH General Landscaping LLC:

SH General Landscapes LLC, based in Hamilton Township, has been providing exceptional landscaping and contracting services since 2015. Our journey began as a small landscaping business and quickly evolved into a reputable general contracting firm. With a focus on Tree Service, Home Renovations, concrete work, masonry, excavation, sewer services, and all types of construction, we take pride in delivering top-notch results to our clients. Our team is dedicated to quality, reliability, and customer satisfaction.

Job Tags

Full time, Work at office, Work from home, Shift work,

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