Job Description

We are a rapidly growing construction company looking for a highly organized Bilingual Office Manager to take charge of our financial and administrative operations. We need a "business backbone"—someone who is strong with numbers, understands small business accounting, and can handle the day-to-day administrative chaos so we can focus on the field work.

While construction experience is a plus, it is not required. What is required is a strong background in accounting/bookkeeping, fluency in Spanish, and the ability to manage the financial health of a small business.

Core Responsibilities (Financial & Accounting):

• Full-Cycle Bookkeeping: Manage all daily financial transactions in QuickBooks with high accuracy.
• Accounts Receivable: Create and send invoices to clients immediately upon job completion and aggressively follow up on past-due accounts.
• Accounts Payable: Manage vendor relationships, organize bills, and ensure suppliers/subcontractors are paid on time.
• Tax & Compliance Support: Handle sales tax filings, organize financial records for year-end tax preparation, and ensure business licenses/insurance are up to date.
• Payroll Management: Process weekly time cards for employees and manage payroll distribution.

Administrative & Business Support:

• Bilingual Communication: Serve as the bridge between the office and our field staff. You must be able to read, write, and speak both English and Spanish fluently.
• Customer & Vendor Relations: Act as the primary point of contact for incoming calls, emails, and texts. You will handle client inquiries and negotiate with vendors for materials.
• General Operations: Assist ownership with high-level administrative tasks, scheduling, and office organization to ensure the business runs efficiently.

Requirements:

• Language: Fluent in English and Spanish (Written & Verbal) is MANDATORY .
• Experience: Proven experience in Bookkeeping, Accounting, or Office Management (2+ years preferred).
• Software: Proficiency in QuickBooks is required.
• Skills: Strong understanding of taxes, invoicing, and profit/loss tracking.
• Nice to Have: Experience in the construction industry is a bonus, but not required if you are a fast learner.

Who You Are: You are a problem solver who loves spreadsheets and organization. You are not afraid to pick up the phone to collect a payment or sort out a billing issue with a vendor. You are looking for a long-term position where you can help a small business grow.

To Apply: Please submit your resume and a brief cover letter explaining your experience with QuickBooks and bilingual work environments.

SH General Landscapes LLC, based in Hamilton Township, has been providing exceptional landscaping and contracting services since 2015. Our journey began as a small landscaping business and quickly evolved into a reputable general contracting firm. With a focus on Tree Service, Home Renovations, concrete work, masonry, excavation, sewer services, and all types of construction, we take pride in delivering top-notch results to our clients. Our team is dedicated to quality, reliability, and customer satisfaction.

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