Job Description
Benefits: - Dental insurance
- Employee discounts
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance
Executive Assistant
Fit Fusion | Remote / Executive Support About Fit Fusion Fit Fusion operates a rapidly growing network of Crunch Fitness clubs across multiple states. We’re building strong teams, scalable systems, and a culture that values both people and performance.
About The Role We are looking for an exceptionally capable, high-energy Executive Assistant who thrives in a fast-moving, multi-executive environment and is excited to go far beyond traditional calendar-and-travel support.
This is not a classic “gatekeeper” EA role. We need a true
jack-of-all-trades partner who can seamlessly move between high-level executive support, project ownership, brand voice & experience shaping, and creating clear, professional internal documentation/systems.
You will be one of the most connected and trusted people in the organization — someone who can keep three very busy executives aligned while simultaneously driving important cross-functional projects to completion.
Key Responsibilities - Full executive support for 3 C-level leaders (calendaring, travel, expense management, heavy email & communication management, board/investor prep, confidential matters)
- Own and drive medium-to-large internal projects from concept → execution → documentation (examples: new department onboarding, policy/system rollouts, event execution, internal program launches)
- Create, write, and maintain high-quality internal documentation including:
- Operations & brand manuals
- Leadership presentations & briefings
- Process playbooks
- Training materials
- Internal brand guidelines & experience standards
- Help define, protect, and evolve FitFusion’s internal brand voice, employee experience standards, and “how we do things here” cultural DNA
- Act as a central hub of communication and coordination across rapidly growing, highly interdependent departments
- Anticipate needs, identify gaps/risks, and proactively solve problems before they reach the executives
- Bring strong judgment about what deserves executive attention vs. what can/should be handled independently
Must-have Experience & Capabilities - 5–+ years of direct Executive Assistant experience supporting multiple executives simultaneously (ideally C-suite in fast-growth environments)
- Proven ability to write clearly, professionally, and persuasively (manuals, presentations, leadership comms, process docs)
- Demonstrated experience owning and successfully delivering cross-functional projects end-to-end
- Comfortable working in a high-growth, matrixed organization where departments are highly interdependent and things change quickly
- Extremely strong organizational instincts, discretion, and emotional intelligence
- High tolerance for ambiguity + ability to create structure where none currently exists
Strongly Preferred (but Not Strictly Required)- Prior experience contributing to internal brand definition, brand excellence, employee experience design, or culture-building initiatives
- Fitness / wellness industry background (we love people who understand the member + team member experience at a visceral level)
- Formal or informal project management experience (Asana, Monday.com, ClickUp, etc.)
Personal qualities we value highly in this role - Calm under pressure, especially when multiple executives are moving in different directions
- Proactive — you see the next logical step before anyone asks
- Pride in craft — you care deeply about quality of communication, design, and user experience (even if it’s “just” an internal manual)
- Low ego, high ownership
- Genuine enjoyment of helping very busy people succeed
- Sense of humor appreciated (things move fast and sometimes get absurd)
Why You’ll Love It Here - Collaborative, people-first culture that values initiative and ownership.
- Competitive pay: $78,000–$85,000 (depending on experience and location).
- Comprehensive benefits package and growth potential.
FLSA Status: Exempt
Reports To: Director of People & Culture
This is a remote position.
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